Last day to order banners and window, stair and escalator clings if GES used to produce items
Exhibitor Resources
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- Exhibitor Resources
This page will guide you in planning and implementing a successful IPPE exhibiting experience.
IPPE management cautions all exhibitors to use care when using any service provider who is not an official partner or vendor of IPPE. Please take a moment to review the Approved Vendors and Exhibitor Advisory sections to help prevent your company from being taken advantage of.
Have a question? We have the answer.
Links to Get Started
Meeting Rooms, TECHTalks, etc.
| See "Key Dates & Deadlines" for form availability and deadline information. Links will become active as opening dates approach. | |
| Customer Connection Center Meeting Room Rental | |
| Industry Associated Meeting Room Request (GWCC Rooms Only) | |
| Export Interest Directory Sign-Up Deadline passed. |
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| IPPE TECHTalks Sign-Up Deadline passed. |
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| New Product Showcase Sign-Up Deadline passed. |
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Marketing & Sponsorship
| Sponsorship Preview Book | |
| Sponsorship Opportunities |
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| IPPE Pocket Guide | |
| Complimentary Marketing Tools | |
| WATT IPPE Directory |
Webinars & Guides
| Exhibitor Advisory Committee Webinar | |
| 2025 IPPE Exhibitor Services Video Guide | |
| Exhibitor Advisory Committee PowerPoint Presentation |
Key Dates & Deadlines
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January 2, 2025
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January 7, 2025
Last day for domestic exhibitors to have all exhibitor badges registered for postal mailing. *See Planning Calendar under "Links to Get Started" for more details.
Advance order discount deadline for various vendors who offer a discount
*See Planning Calendar under "Links to Get Started" for vendor details.Deadline for ordering Lowe Refrigeration rental items
Deadline to submit Exhibitor Appointed Contractor (EAC) form with GES, including proof of insurance.
Deadline to submit to GES the online for Request for Variance to Assigned Target Time
*Found in exhibitor kit. Email questions to ATLFRTOPS@ges.comUpdate deadline for online directory product listings in the exhibitor dashboard on the mapyourshow.com website
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January 17, 2025
Last day for Advance Shipments to arrive at GES Warehouse without surcharges
*See Planning Calendar under "Links to Get Started" for more details. -
January 22, 2025
Installation of exhibits. Targeted move-in for exhibitors.
*See Planning Calendar under "Links to Get Started" for more details.
*Halls open at 7:00 a.m. Freight movement begins at 8:00 a.m. daily. All exhibits must be set up within scheduled hours and completed by Jan. 27, at 6:00 p.m. -
January 23, 2025 through January 27, 2025
Installation of exhibits. Targeted move-in for exhibitors.
*See Planning Calendar under "Links to Get Started" for more details.
*Halls open at 7:00 a.m. Freight movement begins at 8:00 a.m. daily. All exhibits must be set up within scheduled hours and completed by Jan. 27, at 6:00 p.m. -
January 26, 2025
Registration open - A-B International Registration Lobby
Clean Floor Policy
*See Planning Calendar under "Links to Get Started" for more details. -
January 27, 2025
Registration open - A-B International Registration Lobby and C-Building Registration Lobby
*Deadline for complimentary exhibitor show badge registration for booth staffScan & Go badge pick-up available in Marriott Marquis, Westin Downtown, Omni and Signia lobbies
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January 28, 2025
Exhibit hall early access for exhibitors
*Exhibits must be show-ready by 9:00 a.m.Registration open - A-B International Registration Lobby and C-Building Registration Lobby
*Exhibitor or Exhibitor Appointed Contractor (EAC) not pre-registered will be charged standard onsite registration of $135 USD this day and forward. No exceptions.Exhibit Halls Open
*Exhibits with hospitality may entertain until 6:00 p.m. -
January 29, 2025
Exhibit hall early access for exhibitor
Registration open - A-B International Registration Lobby and C-Building Registration Lobby
Exhibit Halls Open
*Exhibits with hospitality may entertain until 6:00 p.m. -
January 30, 2025
Exhibit hall early access for exhibitor
Registration open - A-B International Registration Lobby and C-Building Registration Lobby
Exhibit Halls Open
Exhibit Halls Close and Exhbit Dismantling Begins
Exhibitor Move-Out
*There are more than 1,200 exhibitors, all of whom want to leave as quickly as possible. GES does its best to facilitate returns of empty crates and cartons. Do not expect the return of all empty crates and cartons until 11:00 p.m., Jan. 30. Schedule packing crew’s travel plans for additional night(s) stay. No work allowed after 11:00 p.m. Targeted move-out ends at 8:00 p.m. -
January 31, 2025
Exhibitor Move-Out
*Freight Movement Begins at 8:00 a.m. -
February 1, 2025
Exhibitor Move-Out
*Freight Movement Begins at 8:00 a.m. -
February 2, 2025
Exhibitor Move-Out
*Freight Movement Begins at 8:00 a.m.; GES will begin forcing freight at 4:00 p.m. No Exceptions! Overseas containers returned beginning 8:00 a.m.
This timeline is a summary listing of upcoming dates and deadlines. For more detail, see the full Exhibitor Planning Calendar under "Links to Get Started".